Communication

  1. It is recognised that the vast majority of communications between Parents/Guardians and teachers will not require meetings and will often be verbal and requiring minimal time. Such communications are always encouraged and are necessary and important part of school life.
  2. Each child has a Homework Journal. Parents/Guardians should sign this journal each night on completion of the homework. Each weekly section of the journal provides a place where Parents/Guardians can enter messages or comments and Parents/Guardians are encouraged to avail of this.
  3. Also included in the Homework journal is a section where Parents/Guardians can enter information on their child’s absences from school. Parents/Guardians should use this section rather than sending individual notes. Infants do not have a Homework Journal so these parents should continue to communicate by note.
  4. Teachers will use the Homework Journal to send information to Parents/Guardians, usually information that pertains to that child only and is not of a serious or important nature.
  5. General notes which apply to a large number of children or classes will be given separately to each child (or often the eldest sibling). Parents/Guardians should regularly check their child’s schoolbag to see if such notes have been sent. The school also operates a Text-a-Parent service.
  6. General notes may occasionally be enclosed in an envelope if they contain material which may be deemed confidential or unsuitable for children. Such envelopes should not be opened by children.
  7. Occasionally there may be matters of a serious nature which may entail formal letters to Parents/Guardians to be posted.
  8. Parents/Guardians may request a meeting with their child’s teacher at any time. Teachers should be given sufficient notice (at least 24 hours) of such a meeting to allow for time to prepare for it (e.g. to arrange cover for their class). Parents/Guardians should give teachers some idea of matters which may be discussed at such a meeting so that teachers can have ready whatever resources may be required e.g. samples of children’s work.
  9. Teachers will be unable to leave their classes for an unscheduled meeting. Also teachers cannot discuss matters pertaining to other children, staff members, or other members of the school community.
  10. Teachers may request meetings with a child’s Parents/Guardians from time to time. Notice will be given to Parents/Guardians of such a meeting to ensure a time suitable to both parties. Parents/Guardians will be given an indication of the content of such a meeting to enable them to prepare for it.
  11. Teachers and Parents/Guardians may wish to record decisions agreed at such meetings outlined above. All records will be confidential to the person who makes them.
  12. Formal Parent-Teacher meetings will take place once a year, usually in the last term. At this meeting Parents/Guardians will be given a copy of their child’s Annual Report, including Standardised Test results.
  13. In accordance with the school’s Data Protection Policy, Parents/Guardians are entitled to have access to in the prescribed manner to records and data kept by the school relating to themselves and to their children.
  14. The Board of Management has outlined a procedure for processing complaints from Parents/Guardians. This procedure should be adhered to in all cases. A copy of the complaints procedure is included in this policy.